ACCESS FRONTIER

Overview

Access Frontier Technologies, Inc., value the privacy of our employees, customers, suppliers, and stakeholders by providing appropriate measures in protecting and managing your personal data. Our Privacy Notice follows, and is consistent with, the Data Privacy Act of 2012 (“DPA”), its Implementing Rules and Regulations (“IRR”), other issuances of National Privacy Commission (“NPC”), as well as other relevant laws of the Philippines.

As defined under the DPA of 2012, and for the purposes of this Privacy Notice, “personal data” refers to all types of personal information, sensitive personal information and privileged information; and “personal information” refers to any information, whether recorded in a material from or not, from which the identity of an individual is apparent or can be reasonably and directly ascertained by the entity holding the information, or when put together with other information would directly and certainly identify an individual.

This Privacy Notice articulates how we process (i.e., how we collect, use, share, retain and dispose) and protect your personal data. It also tells you what steps you can take if you want us to change how we use your personal data, or if you want us to stop using your personal data.

The Purpose of Access Frontier for Processing your Personal Data.

In compliance with our corporate policies, as well as with requirements under applicable laws and regulations, Access Frontier collects, uses, stores and retains your personal data when it is reasonable and necessary for a declared and specific purpose.

In general, we may, as applicable, collect, process and use your data for any of the following purposes:

  • To comply with Access Frontiers’ obligations under law and as required by government organizations and/or agencies, such as, but not limited to, the following: NPC, BIR, or Pag-IBIG, PhilHealth, SSS and so on; and,
  • To comply with legal and regulatory requirements or obligations.

Specifically, we collect, process and use your data for the following purposes:

For Applicant and Employees:

  • To perform interview, medical examination and background check as a prerequisite of our hiring process.
  • To consider and evaluate your suitability for employment
  • To communicate with you about your employment application; and, with your prior consent, inform and consider you for future job opportunities that may be of interest to you;
  • When hired, to process your data necessary for your employment, such as, but not limited to, payroll, benefits application, allowances and refunds processing, tax processing, retirement benefits, and other purposes that demand processing of your personal data (e.g., business travels, anniversaries, social activities, emergencies, and so on);
  • When hired, for your performance evaluation and career development, including our recommendations for your participation in seminars, trainings, workshops, and compliance monitoring,
  • When hired, to process your personal data necessary to execute business transactions such as preparation and/or approval of business documents and any other functions that are directly related and/or incidental to your, position or job that will demand processing of your personal data;
  • For officers, to process your personal data as maybe required for corporate affairs and function such as SEC application/registration, suppler and customer accreditation; and,
  • Upon separation, to process your data for the exit interview and preparation of final pay.

For Customers/Clients:

  • When you inquire about or purchase our product:
  • To conduct appropriate credit investigation to evaluate the credit risk associated to your financial obligations to Access Frontier;
  • To comply with your corporate and business requirements such as supplier accreditation;
  • To execute the relevant contracts, deeds, documents or instruments, or provide information/services concerning the sale, trading, brokerage, shipment and other incidental operations of retail;
  • To perform all relevant financial transactions, such as, but not limited to the processing of Down payments, security deposits, installment payments and other incidental charges included in the contract;
  • To update our records and keep your contact details and billing address up-to-date; and,
  • To communicate any advisories, notice, or changes in the terms and condition related to your contract;
  • For you to provide reviews on our products and services;
  • For you to subscribe/unsubscribe to our e-newsletters;
  • To generate statistical insights;
  • To conduct research and analysis (through surveys or polls) in order to improve customer experience/satisfaction;
  • To respond to specific complaints, inquiries, requests or to provide requested information;
  • To provide customer care activities, monitor our quality and security, and provide services in a timely and efficient manner; and,
  • To notify and update you (through call, text or e-mail) about our complimentary, commercial and promotional advertisements, loyalty and rewards offers, exclusive invites, discounts, surveys, and other direct marketing that we deem relevant and beneficial to you based on your preferences and interests initially provided to us or that we have been made aware of, with which you can opt-out at any time, should you prefer not to receive such notifications.

For Suppliers, Third Party Contractor and Partnered Brand:

  • To evaluate your proposal including your manpower, technical and operational capacity;
  • To assess the viability of your proposal and process your accreditation;
  • To conduct appropriate due diligence checks; and,
  • To communicate any decision on such proposal and issue a letter of award together with the contract; perform any other action as may be necessary to implement the terms and conditions of our contract

The Types of personal data Access Frontier collect

The types of personal data that we will collect from you depends on the particular purpose and/or position for which you are submitting an application. The common type of data collected by Access Frontier from you, generally includes the following:

  • Basic personal information, such as full name, nickname, home addresses/billing address/shipping address, e-mail address, employment information, telephone number, and other personal contact numbers;
  • Sensitive personal information, such as age, nationality, marital status, gender, health, education and government issued identification documents which include, but not are limited to identity cards, licenses, social security number;
  • Employment record, such as educational background, employment history, certifications, trainings attended, resume and income information of your previous jobs; and
  • Financial details, such as credit history, bank account, credit card, and debit card information you have provided as a result of our transaction.

Please note that you are responsible for ensuring that all such personal data you submit through this website is accurate, complete and up-to-date.

Our Method of Collection

We collect data when you:

  • Submit a job application;
  • Submit a proposal and/or business-related documents;
  • Fill-out our forms and submit necessary documents;
  • Submit information through any form on our digital platforms or contact us through any of our social media accounts;
  • Purchase any of our properties, products, or avail of services and promos;
  • Respond to surveys, promotions, and other marketing and sales initiatives;
  • Provide personal information in relation to inquiries, requests, and complaints; and
  • Subscribe to our newsletter by indicating your email address.

Sharing of your personal data

As a general rule, we are not allowed to share your personal data to third parties except in limited circumstances as noted below.

By giving your consent, you authorize Access Frontier to disclose your personal data to accredited/affiliated third parties or independent/non-affiliated third parties, whether local or foreign in any of the following circumstances:

  • As necessary for the proper execution of processes related to the declared purposes in this Privacy Notice; or
  • The use or disclosure is reasonably necessary, required or authorized by or under law (such as for criminal investigation, as requested by court of law).

This means we might provide your personal data to the following:

  • Our affiliates, subsidiaries, partner companies, organizations, or agencies including their sub-contractors or prospective business partners that act as our service providers and contractors;
    • Law enforcement and government agencies; and/or
    • All third parties and providers, as noted in Annex A, with which we share this personal data are required to use your personal data in a manner that is consistent with this Privacy Notice.

However, these companies may only use such personal data for the purpose(s) disclosed in this Privacy Notice and may not use it for any other purpose.

How we protect your personal data

We take reasonable steps to make sure that your personal data we collect, use or disclose are accurate, complete, and up-to-date. We strictly enforce our Privacy Notice and we have implemented technological, organizational and physical security measures to protect your personal data we hold from loss, misuse, modification, unauthorized or accidental access or disclosure, alteration or destruction. We put in effect safeguards such as the following:

  • We keep and protect your personal data using a secured server behind a firewall, deploying encryption on computing devices and physical security controls.
  • We restrict access to your personal data only to qualified and authorized personnel who hold your personal data with strict confidentiality.
  • It is important for you to protect against unauthorized access to your password and to your computer. Be sure to sign-off when finished using a shared computer.

Where and how long do we keep your personal data

The personal data will be kept in our facilities located in the Philippines after 10 years from the date of your last transaction, unless you request your personal data to be deleted in our systems, databases and hardcopies immediately. Once deleted, your personal data will no longer be searchable or included in anonymous searches and will be completely removed from all the storage location.

It will be kept active in our facilities located in the Philippines, unless you request your personal data to be deleted in the system. If your profile is inactive for 10 days, you will be tagged as inactive. After 10 years of inactivity, your personal data will be completely removed from the database. Once deleted, your personal data will no longer be searchable or included in anonymous searches and will be completely removed from all the storage location.

Access Frontier reserves the right to retain your personal data in our files located in the Philippines under certain circumstances such as when your personal data may be necessary to resolve disputes, or if Access Frontier is required to do so by law or in the good faith; provided that such action is necessary to comply with a legal obligation and/or protect and defend the rights or property of Access Frontier or its affiliates. If Access Frontier  is required to retain any portion of your personal data for such purposes, it shall use reasonable efforts to limit such data to what is necessary to accomplish the particular purpose.

If there are changes in our Privacy Notice

From time to time, it may be necessary for Access Frontier  to change this Privacy Notice. If we change our Privacy Notice, we will post the revised version here which shall take effect immediately. Notifications of any revisions or amendments to this Privacy Notice will be viewable through our website, and if applicable, will be provided to you through other modes of communication, such as through call, text or e-mail. Likewise, we suggest that you check here periodically for the most up-to-date version of our Privacy Notice. Rest assured, however, that any changes will not be retroactively applied and will not alter how we handle previously collected personal data without obtaining your consent, unless required by law.

How you can access, correct and update the personal data we have about you?

To exercise your rights which include the right to access, modify, erase and object to processing your personal data within a reasonable time after such request or should you have any inquiries, feedbacks on this Privacy Notice, and/or complaints to Access Frontier, you may reach us through our “Contact Us”/”Customer Service” menu in this website, through a written letter or by sending an email to our Data Protection Officer.

Our contact details are as follows:

Access Frontier Technologies, Inc.

Address: Unit 502 & 702 Greenbelt Mansion #106 Perea Street Legaspi Village Makati City, Metro Manila

Office: 8892-3883 Local 110

Email address: tjcadavero@accessfrontier.net

Our decisions to provide such access or consider any request for correction, erasure and objection to process your personal data as it appears in our records are always subject to any exceptions under applicable and relevant laws and/or the DPA, its IRR and other issuances of NPC.

To cover for the cost of verifying a request for information and locating, retrieving, reviewing and copying any material requested, we may charge you minimal and reasonable fees based on administrative costs we incurred.

This Privacy Notice was last amended on June 20, 2019.